Note also that this will not change reviewer initials, so it is better to do the comments change first using the VBA script, then do this to change the tracks. I used Vim as my editor, so my Vim command was just: :%s/Fred Smith/XYZ/g Note that this will also change any appearances of Fred Smith in comments, and possibly in the body text (though I think the body text is encoded, so should be ok), so do do a few checks. Check that nothing’s gone funny, maybe using document compare tools and some spot checks.Open document-mod.xml in Word and save as document-mod.docx.(Ditto for any other names that need changing.) Do a global search and replace for Fred Smith replaced by XYZ.Open document-mod.xml in a text editor, or if in Word be sure to edit it as plain text.Say copy document.docx to document-mod.docx ( NOTE!!!!Your mileage may vary, I am not responsible for any butchering of your documents! Make backups! Caveat emptor. The best advice I saw was at, but none of it is really simple.īut, let’s say I want to change every occurrence of Fred Smith to XYZ. Now, for the tracked changes, there seems to be no simple solution. It’s no good if you want to change only some. So, this changes all comments to be by XYZ. Here is the suggested VBA code: Sub ChangeAllAuthorNamesInComments()įor Each objComment In ActiveDocument.Comments Editor comments will need to be addressed separately.Let’s say you’ve got a document with tracked changes in it, and the reviewer changes and comments are supposed to be by a corporate name - say XYZ Editing (apologies if this business exists) but they have been put in as by Fred Smith, an employee of XYZ.Ĭhanging the author of comments is pretty straightforward. To accept all changes in the document, click the dropdown arrow of the Accept icon and select Accept All Changes in Document. Here is how your document might look with your comments visible, collapsed, or hidden. Once you click Accept, your text will be replaced with the proposed correction and the cursor will advance to the next correction. Hide your comments and tracked changes Display for Review No Markup. To accept the proposed change, click the Accept button. The cursor will advance to the first proposed correction. The next step is to place your cursor at the top of the document and click Next in the Changes panel. Double click for more information Click on the Reviewing icon on the top ribbon to display. If you want to show or hide comments, you’ll need to control the display of markup.
If you add comments in a Word document, they will appear in a markup area on the right side of pages by default. Toggle on the Track Changes button Step 2. You can show and hide comments using the Review tab in the Ribbon in Microsoft Word.
#Changing how comments show in word for mac how to
In the following screen shot, we have disabled the Track Changes feature. The purpose of this article is to explain how to track changes and add comments in Microsoft Word for Mac OS. If you continue with the Track Changes feature on, your changes will be recorded. If Track Changes is switched on, as in the screen shot below, make sure you click on the ON icon to turn this feature off. Locate the Track Changes icon in the Tracking panel be sure that the Track Changes is switched off. Open your Microsoft Word document, and locate the Review tab.
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